Planning on running a special event?  Special events come in many shapes and sizes, from small private conferences to festivals or concerts, tradeshow, charity function, bike tour, Christmas party, etc.


Risks Associated With Holding Special Events

Injury Risks

Employees, volunteers, persons who attend the event, etc., may be injured during the event.

Financial Risks

Large events are subject to even more financial risks, especially if they are to be held outside due to the loss of deposits and non-refundable payments, . For example, if the event needs to be cancelled due to a specific performer cancelling, adverse weather, terrorism, etc. Also, for non-profits, if the event is cancelled, this may affect the amount of financial support that a non-profit receives for the function and in the future.

Reputation Risks

If situations are not handled well, the organization’s reputation may be damaged.

Legal Liability

As an occupier of a premise, you and your organization are responsible for the safety of those who attend a special event. Occupiers must protect patrons from all foreseeable harm.

Special events often include high-risk activities such as alcohol service, fireworks, children’s rides or games, sporting activities, etc.

Sometimes people assume that their existing business insurance will automatically cover them.  If the event is a usual operation for your business, and your insurer knows about it, they might cover your Christmas party, open house, but anything bigger than that – likely not.

Check with your Insurance Broker to make sure that your existing insurer will agree to include these operations in your existing policy.  In some cases you and/or your business will need to purchase a specific short-term policy for your special event.


What is Special Event Liability Insurance?

Special event liability insurance protects you by covering the costs associated with the potential risks above. 

“Collis” to talk about your special event and let’s make sure that you are properly covered!

Source: Insurance Bureau of Canada

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